Your shop, in your pocket.

A quick guide for the day to day: log the parts that come in, follow every job and never lose a photo or a spare part. If you use WhatsApp, you'll find this easy.

NOCTUX · A guide for the shop team · Questions? Ask your boss or support (Settings → “Talk to support”) · noctuxapp.com

1What it is and how to log in

NOCTUX is where the shop logs and follows every job. What you put in, the others see right away, and the other way round. Nobody has to ask “where are we with this one?”.

Install NOCTUX from the App Store (iPhone) or Google Play (Android). Its icon is an orange owl.
Open it and type in the email and password your boss gave you.
Log in. You'll see the shop's Jobs list.

Not a fan of typing?Almost every field has a microphone 🎤. Tap it and talk: NOCTUX types it for you. Perfect when your hands are full.

2The main screen

Each card is a job. At a glance you see its status (the color), the part, the vehicle and the client.

Looking for a job? Use the search bar at the top: type the plate, the client or the vehicle.
The filters (Active, Received, Approval…) help you see just what you need.
Tap a card to open the job and see everything.

At the bottom you always have Jobs and Clients.

New job — Logging a part as it comes in.

3Logging a part as it comes in

This is the most important thing you'll do. Do it as soon as the part arrives, don't leave it for later.

In Jobs, tap the orange + New job button at the bottom right.
Add the client: search for them if they're already in, or type their name. Mark Private or Trade.
Add their phone number.
Fill in the vehicle (make, model, engine, plate) and the part type.
Type or dictate 🎤 what the client is asking for and what state the part is in.
Take photos of how it arrived (knocks, cracks, dirt, tags).
Tap Save job, the orange button fixed at the bottom. If anything's missing, it tells you and takes you to that field.

Photos cover youIf the client says “it was already like that”, you've got the photo of how it came in. Always take photos when a part comes in.

Job details — Inside the job: tabs with everything.

4Working a part step by step

Open the job by tapping it. Inside there are tabs. Fill them in as you go:

Inspection

In the Inspection tab, mark each thing you check (cracks, flatness, valves, pressure test…) as OK, Not OK or Ask the client. Add notes if needed.

Tasks

In Tasks you see what needs doing to this part (strip-down, cleaning, machining, assembly, testing…). At the top are this job's tasks; below, folded away, is the list for that part type: tap one and it goes onto the job. If something isn't needed, tap it again and it goes back to the list. With Copy you take the list with you to paste into your invoicing software.

Parts

In Parts, note down the spare parts to order; the usual ones for that part type are just below, one tap away, with their reference and supplier already filled in. Mark it Ordered when you order it and Received when it arrives. If something's missing, it's clear the job is on hold waiting for parts.

5Changing the job status

At the top of the job there's a big button with the status (for example IN PROGRESS ▾). Tap it to change it as the job moves along.

Also, from the Jobs list, each card shows the button for the next step, which changes with the status (for example Mark as finished), and Mark as delivered when the client takes it away.

If you get it wrong, no problemWhen you change a status, a message pops up at the bottom with Undo. Tap it and the job goes back to how it was. Go ahead, you can't break anything.

Status	What it means
Received	Just in, not checked yet.
Inspection / Awaiting quote	Being checked, or still needs a quote.
Quote sent / Accepted	Sent to the client / the client said yes.
In progress	Being worked on.
Waiting for parts	On hold, waiting for a spare part.
Finished / Delivered	Done / the client has taken it away.

6Calling the client and alerts

Call: both in the list and inside the job there's a Call button. One tap and you're calling, no hunting for the number.
Alerts: your phone lets you know when a new job comes in or when something is waiting for approval. The first time, when your phone asks whether to allow notifications, say yes.

7Golden rules

✅ Log the part when it comes in, not later.
✅ Always take photos when it comes in.
✅ Mark in Tasks what needs doing to the part, so everyone else knows.
✅ Use the microphone 🎤 if you don't feel like typing.
✅ Always log in with your own account, not someone else's.